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CardScan Personal is the smallest most affordable system from CardScan -- ideal for the user on the go. Synchronizes easily with Outlook, PDAs and smart phones. Monochrome scanning in about 5 seconds per card..../ CardScan Personal v8 Card Scanner / BOOK SEARCH FORCardScan Personal v8 Card Scanner
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Customer Review :
Saves time but is far from perfect : CardScan Personal v8 Card Scanner
CardScan Personal Card Scanner. - Bill Dubovsky, S.I. Business Trends, "Bits & Bytes," July, 2008.
Situation: You have just been to a meeting, trade show or business mixer and have a slew of new business cards. You put a rubber band around them and promise yourself to enter them into Outlook, ACT!, Goldmine or other contact manager and follow up with each contact. In many cases the only time you will touch those cards a second time is when the rubber band decomposes and the cards are all over your desk drawer. If only there was an easy way to get that information into your computer, smart phone or PDA data base without having to re-enter each card! That solution may be here.
What is it? The CardScan personal is a small USB connected and powered scanner that you can take on the road, scan in each business card, and have it saved as an image, an address card file, or synchronize with most of the major contact data bases and smart phones. The system I reviewed is the CardScan personal by CardScan, Inc., about $153 on Amazon.com.
How it works: You first install the software which is provided on a CD-ROM. Next you attach the cord from the small scanner to a USB port on your computer, and start up the software. You follow directions to set-up and align the scanner.
To scan in a business card, just feed them into the scanner which is a little larger than an eye glass case. It feeds each card through one at a time, taking only a few seconds per card. Once they're in, you can review the actual card (on the bottom half of the screen) with the text (on the top of the screen). At that point you can check for errors or missing info and add it or move it as you would with any text editor. When you're satisfied with the text you click on "verify" and the business card data goes into a data base. You can also classify a card as to prospect, vendor, etc. and you can de-dup the list looking for doubles of cards. Editing can be in the "drag and drop" mode, reducing the chance for mistakes, or you can delete or add your own information, comments, or notes at that time.
You can actually use the CardScan software as your data base and print out your card information in many formats. You can even just print out a page with the actual card images on them (if you have cards with photos on them) and you can use the data in a mail merge function or even create mailing labels from them.
Other features include a quick search function, one-click emailing, creating mailing labels with a DYMO LabelWriter Printer (automatic connect), synch with your other database software and "safeguard" which allows you to back up and save a copy of your data on-line so if your computer crashes or you lose your PDA or smart phone, you can always retrieve your contact data.
What you need: Microsoft Windows XP or Windows 2000, a Pentium or later processor, 64 MB or RAM and 90 MB - 120 MB of hard-disk space. The CardScan personal scanner comes with all software, hardware and cables you need to connect to your computer.
How hard is it to use? I connected my CardScan scanner to my MacBook Pro, using the Bootcamp Windows XP partition and got it working within 10 minutes.
Findings: It worked as advertized. I always like to check the users' comments and reviews in Amazon before I buy anything, as they seem to be an honest assessment of what you can expect.
Pros: It actually worked better than I thought it would. Standard business cards worked the best, while "artsy" cards with unusual type fonts did poorly. It really got me to take notice of the design of people's business cards. I found that the more professional cards, from more established businesses, scanned easily with little or no corrections necessary. Amateurish cards with lots of text and graphics didn't do as well. They were even hard to read when I reviewed them visually! The CardScan software also allows you to scan the backs of the cards and keep the both sides together.
It was convenient enough to export the information to my contact manager, ACT!, and to make address cards for Mac's Address Book, which could be stored on an iPhone. CardScan also markets a similar scanning system for tracking business receipts and expenses.
Cons: Because people's cards are so diverse in design and layout, I had to review each card for accuracy. While editing and "drag and dropping" data from one field to another is easier and less time consuming than entering all the data into the database, it's not automatic.
Bottom-line: I was impressed at the software's ability to handle the job and felt that the price was a fair value. It actually worked better than I thought it would and I would recommend the unit for businesses or organizations who collect a lot of business cards, especially after business shows. The unit also has other features and functions which I don't need at the current time, but appear to be useful and impressive, especially for people who don't use contact management software.[...]
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